CColC Assistant Coordinator

Title: CColC Assistant Coordinator

Classification: Full-Time, Non-Exempt

Department: Anthropology

Reports To: CCoIC Coordinator

Wage Band: Coordinators Level 2

Pay Range: $24.23 - $29.78 per hour*

Mission: The Santa Barbara Museum of Natural History inspires a thirst for discovery and a passion for the natural world.

Position Summary: Works directly under the Coordinator, on-site at the Museum, to oversee and perform the day-to-day operations of the CCoIC, manage the cultural resource inventory, and coordinate access for research related to regulatory compliance and general academic research. The Assistant Coordinator schedules, trains, and supervises staff and student interns who assist in building and maintaining the CCoIC's digital inventory of archaeological and historic resource data for Santa Barbara and San Luis Obispo Counties.

Specific Responsibilities:

• Processes cultural resources site records and survey report submissions, including entering data into the Information Center database, and plotting locational data within CCoIC's geographic information system (GIS).
• Fulfill CHRIS data requests submitted by local governments, state and federal agencies, Native American tribes, and individuals with responsibilities under NEPA, NHPA, and CEQA, as well as to the public, including researching additional sources of information when requested.
• Facilitates on-site appointments by qualified individuals to access the CCoIC's digital inventory.
• Makes recommendations to local planning agencies regarding the disposition of archaeological and historical resources that may be impacted by projects under their review.
• Invoices clients per the CHRIS Fee Structure and tracks all incoming payments. Follows up with clients regarding delinquent payments.
• Supervises CCoIC staff and interns, who assist in management of the CCoIC digital inventory, including digitization of paper archives and non-digital submissions.
• Oversees management of the CCoIC's GIS and bibliographic databases and document inventory, including Quality Assurance and Quality Control activities, per CHRIS (California Historical Resources Information System) digitization standards.
• Manages CCoIC scheduling, oversees special projects, and assists in mandated financial and activity reporting to the Museum administration and State Office of Historic Preservation.
• Assists in implementing and maintaining the CHRIS Access and Use Agreements database.
• During their tenure at the CCoIC, the Assistant Coordinator shall not work for other cultural or historical resources management firms, or other firms engaged in similar regulatory or historical resource evaluation work without Managements' approval.
• Ensures workspace is clean and clear of clutter consistent with Museum and department operations and safety procedures.
• Contributes to a positive guest experience by greeting and addressing any questions when encountering guests as they navigate through the Museum and Sea Center.
• Supports the Museum's commitment to diversity, equity and inclusion for fellow staff, guests and the community.
• Other duties as assigned.

Essential Requirements:

• Bachelor's degree in Anthropology (Archaeology emphasis preferred), History, Architectural History, or a related field with GIS and cultural or historical resource evaluation components. Coursework in archaeology or Cultural Resource Management (CRM) is preferred.
• Excellent oral and written communication skills and demonstrated ability to perform public relations functions, which include conference calls, meetings, frequent interaction with Anthropology Department staff, federal, state, local agency staff, CRM professionals, and tribal representatives.
• Demonstrated ability to work with ESRI ArcGIS software; Microsoft Office software including Word, Excel, and Access; Adobe Acrobat Pro.
• Basic familiarity with CRM practices, historical and archaeological resource documentation and evaluation, including Federal and State laws and regulations such as NEPA, NHPA, and CEQA.

Preferred Requirements:

• M.A. degree in Anthropology, Archaeology, Public History, Architectural History, or Cultural Resource Management.
• Experience in Cultural Resource Management, including familiarity with regulatory compliance requirements under CEQA and NHPA Section 106.
• Professional experience involving the identification, documentation, and evaluation of archaeological and/or historical built-environment resources.
• Coursework or experience with SQL database management.

Work Environment:

• Most of the work will be performed in an office environment, primarily using a computer workstation. General office environment with computer and telephone work (repetitive movement-typing).
• The Assistant Coordinator will be in continuous contact with other staff and interns, the public, and frequently communicate with Information Center clients by phone and email.
• The Assistant Coordinator will also attend off-site meetings and conferences from time-to-time, as a representative of the Central Coast Information Center, and occasionally access archived records housed off-site. May be required to lift archival boxes up to 40 lbs.

The incumbent must be able to perform each requirement of the position as outlined in the job description. Essential Requirements are representative and are essential for satisfactory job performance. The Work Environment characteristics are representative of those that may be encountered while on the job. The Museum will make reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.

*The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range.