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Associate Registrar

Natural History Museum
Westchester, California
Closing date
Mar 30, 2023

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Position Type
Full Time
Museum Studies
Organization Type
Associate Registrar

The Natural History Museum of LA County (NHMLAC) seeks to hire an Associate Registrar. Under the direction of the Chief Registrar & Director of Collections and Research Resources, the Associate Registrar works with collections and exhibition staff to document, record, and manage the use of our own collection and objects on loan, to maintain high standards of object care and handling, and to set and implement policies for the acquisition and use of collections. In most cases, the Associate Registrar takes the lead on exhibition loans, in-house and temporary exhibitions, deaccessions, and temporary relocations.

NHMLAC was the first museum in L.A. to open its doors 109 years ago and is poised for an exciting new era as it plans for the future. Having recently completed a new strategic framework, the Natural History Museums of Los Angeles County-including NHM at Exposition Park, La Brea Tar Pits and Museum in mid-Wilshire, and the William S. Hart Museum in Newhall-is looking forward to new collections and research initiatives, building projects and campaigns, exhibitions, community outreach, and innovative audience engagement.

The Natural History Museum of Los Angeles County values and endeavors to support diversity, equity, inclusion, and access within its organization and communities. Candidates who identify as Black, Indigenous, or a Person of Color (BIPOC), neurodiverse, a woman, a person with a disability, a veteran, and/or a part of the LGBTQAI+ community are welcome and encouraged to apply. We are especially interested in candidates whose background and experience have prepared them to contribute to our commitment to engage and include culturally diverse audiences in museums and in science. It is an exciting time as we embark on new journeys of becoming a museum of, for, and with L.A.

  • Acts as lead Registrar on exhibition projects. Advises exhibition project team on registrarial concerns and issues in the planning stages of traveling and in-house exhibitions. As functional supervisor, oversees and coordinates the work of staff during the handling and storage of exhibition material as it relates to registrarial procedures and best practices. Liaises with Museum staff, lenders, and shippers/freight forwarders to coordinate logistics; ensures relevant information is communicated to the appropriate parties. Condition checks and oversees unpacking/packing of loans. Documents all collections-related exhibition information.
  • May track loan activity and status, issue loan extension queries or recalls, and coordinate loan shipping, delivery, and return; process and administer permanent loans and incoming exchange accessions into the permanent collections; and processing and documenting deaccessions. Generates the Annual Report for Research & Collections. Maintains Registrar's records in the EMu collections management system. Scans and enters files and information; cleans up existing data, records, and physical files; generates reports and responds to user and researcher requests for information. Works with Database Manager and users to improve record management.
  • Assists the Chief Registrar in setting, distributing, and communicating Registrar policies and procedures for the documentation and use of the collections and loans, managing risks to objects, and establishing best practices within NHMLAC, including the incorporation of the museum's inclusion, diversity, equity, and access initiatives into the work of the Registrar's Office.
  • Assists the Chief Registrar in management, maintenance and coordination of exhibitions, including documentation of an installation/deinstallation, scheduling, logistics, and condition reports. Oversees the safe transport of objects to storage or other designated spaces.
  • Provides assistance to researchers inside and outside NHMLAC, as needed; represents the Registrar's Office and Research & Collections on departmental and museum working groups and committees; and performs other duties as assigned.


Candidates with substantial additional experience beyond the minimum requirements will be considered for the Associate Registrar position.
  • Bachelor's degree or higher, ideally in a related field (e.g., Museum Studies, History, Anthropology, or sciences)
  • Demonstrated knowledge of museum registration methods and collections management best practices.
  • Five or more years' experience and skill in artifact/art/specimen/object handling.
  • Minimum five or more years' experience with progressively greater responsibility and successful outcomes as a museum registrar.
  • Ability to operate a computer using various Microsoft Office, Adobe Acrobat, and Google applications, and to embrace new software and tools when necessary.
  • Proficiency with a museum collections management database system.
  • Excellent oral and written communication with ability to write reports, technical documents, and business and professional correspondence.
  • Ability to effectively present information to and respond to questions from groups of managers, vendors/contractors, other institutions, and occasionally the general public.
  • Excellent, independent judgment, critical thinking, and the ability to act quickly and efficiently in pressured or emergency situations.
  • Ability to work flexible hours, which occasionally may include weekends, early mornings or evenings.

  • Extensive knowledge and experience with museum packing and shipping procedures for collections and loans, including international shipping and freight forwarding.
  • Experience with Axiell EMu Collections Management System a plus.
  • Extensive knowledge and experience of exhibitions registration best practices
  • Familiarity with various rigging methods.
  • Working knowledge of collections emergency response and preparedness procedures
  • Understanding of museum integrated pest management practices.
  • Understanding or working knowledge of major laws and regulations governing the acquisition and transport of objects and specimens, such as CITES.


The hourly rate for this position ranges from is $25 - $27. This is a full-time, regular, non-exempt position with excellent benefits. Candidates must be eligible to work in the United States.

The primary location for this job is at the Natural History Museum in Exposition Park in Los Angeles. Some offsite travel will be required. Some telecommuting may be possible or may become necessary if access to the Museum is restricted.

Applicants and employees are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek or occupy. The incumbent must be able to perform this job safely, with reasonable accommodation if necessary, without endangering the health or safety of him/herself or others.

Screening of applications will begin immediately and will continue until the position is filled. Submit a current CV or resume, a cover letter describing how your experience, knowledge, and interest qualify you for this position, and the names and contact information of three professional references through the Museum's employment site at

The NHMLAC established a COVID-19 vaccination mandate for staff, effective August 10, 2021. NHMLAC is requiring that all staff receive the vaccine for COVID-19 as a condition of employment. Exemptions for documented medical reasons or a sincerely held religious belief may be requested.

The Natural History Museum of Los Angeles County is an Equal Opportunity Employer.

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