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Administrative Coordinator (aHEO) - Anthropology

City University of New York
Church Street, New York
Closing date
Feb 17, 2023

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Position Type
Full Time
Organization Type
Administrative Coordinator (aHEO) - Anthropology

Job ID



Hunter College

Full/Part Time




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The Department of Anthropology at Hunter College of The City University of New York ( invites applications for the position of Administrative Coordinator.

The Administrative Coordinator will assist the Hunter College Chair of the Anthropology Department in administration of department functions, procedures, records, payroll, budgets, expenditures, requests and orders of support and supplies. In addition to the CUNY Title Overview, typical duties may include, but are not limited to the following:
  • Develop and maintain efficient office procedures and methods. Serve as liaison to the Chair.
  • Produce and distributes key, complex management documents and reports with a high degree of accuracy, especially with regards to personnel-related matters, scheduling, and budget projections and allocations.
  • Administer special projects, events, and efforts to improve unit effectiveness.
  • Supervise and coordinate the duties of clerical and part-time personnel such as office assistants and student aids.


Bachelor's Degree required.

Preferred Qualifications:
  • Demonstrated ability to apply a sound knowledge of best practices related management of records, including preservation and protection (familiarity with FERPA guidelines)
  • Strong analytical, evaluative, and research skills
  • High degree of professionalism and personal integrity to maintain confidentiality
  • Ability to work effectively and collaboratively in a team setting with diverse staff of all levels
  • Detail oriented, self-directed, motivated, and proactive
  • Basic experience with Adobe Acrobat (create PDF forms and templates) , and Microsoft Office/Office 365(Outlook, Word, Access, Visio, Excel (charts & graphs)
  • Ability to use and Google applications (Docs, Sheets, etc.)
  • Familiarity with online student information and registration systems such as CUNYFirst


Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.


Supports projects, initiatives, and activities that impact an academic or administrative department.
  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
  • May supervise office staff and student workers.
  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.($51,781 - $70,541)

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Applications must be submitted online by accessing the CUNY Portal on City University of New York job website To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 25972

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts;. New users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, _ or ç)).

Incomplete applications will not be considered.

Please include:
  • Cover Letter and/ or Statement of scholarly interests
  • Curriculum Vitae/ Resume
  • Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred


The search will remain open until the position is filled. The committee will begin reviewing complete applications on January 30, 2023. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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