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Exhibitions Registrar II

The Field Museum
Chicago, Illinois
Closing date
Dec 2, 2022

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Position Type
Full Time
Museum Studies
Organization Type
The Field Museum is a not-for-profit organization located on the Museum Campus of Chicago. Since the 1893 World's Columbian Exposition, we have conducted research across all seven continents and accumulated a collection of over 40 million specimens and artifacts.

The Field Museum is searching for an Exhibitions Registrar II to join our team!

The Exhibitions Registrar II supports a robust program of incoming, traveling, and permanent gallery exhibitions. The Assistant Registrar reports to the Senior Exhibitions Registrar, supports the traveling exhibitions program, and works closely with lenders, Collections, Conservation, and Exhibits Maintenance to ensure the safety of material culture and scientific specimens.

Duties and Responsibilities:

* Generate loan agreements and maintain correspondence with lenders
* Coordinate efforts with Field Museum curatorial and scientific departments for the inclusion of collections material in Exhibition projects
* Prepare artifact-related estimates (shipping, loan fees, courier costs, etc.)
* Draft information for exhibition installation manuals as needed
* Maintain KE EMu records for exhibition projects; ensure accuracy of collections/loan data
* Keep registration files organized and up-to-date; archive files
* Coordinate with the Traveling Exhibitions team to create detailed artifact installation and de-installation schedules
* Work collaboratively and coordinate teams for installations and de-installations
* Work collaboratively with other departments to provide exhibit case access to researchers; supervise researchers as needed; supervise contractors
* Manage object-based staff at host venues to ensure proper handling and timely installation
* Create and complete detailed condition reports; ensure compliance with lender requirements
* Perform duties as artifact handler and object transporter as assigned
* In consultation with the Senior Exhibitions Registrar, establish and maintain security protocols, working collaboratively with museum security personnel
* With conservators, establish environmental requirements; monitor object conditions and environments onsite and remotely
* Arrange logistics, packing, and crating for the safe transport of objects
* Monitor the loading, unloading, packing, unpacking, and movement of objects
* Serve as a courier as needed


* Bachelor's degree in Museum Studies, Art History, History, Anthropology or similar
* A minimum of 4 years working in museum registration with experience in exhibition installation and artifact handling
* Superior judgment, professional initiative, and attention to detail
* Excellent communication skills and collaborative nature
* Knowledge of database applications (KE EMu)
* Experience working on traveling exhibitions preferred
* Ability to travel up to four weeks at a time
* Willingness to work occasional early, late, weekend, and long hours
* Comfortable working with a variety of objects, including art, artifacts, scientific specimens, and human remains
* Ability to perform physical activities related to working with objects, such as stooping, kneeling, lifting, and enduring various temperatures during outdoor loading and unloading; ability to lift 40 lbs
* The ability to maintain a respectful and diplomatic demeanor with colleagues, lenders, and collaborators is critical
* Possess superior judgment, problem-solving skills, attention to detail, and initiative
* Excellent communication skills and collaborative nature; ability to work independently as well as collaboratively and as part of a team
* Experience working with people/institutions of different cultures, nationalities, and localities
* Demonstrated ability to maintain a calm demeanor and problem-solve creatively and intuitively in a fast-paced environment; flexibility is key
* Familiarity with CITES and related applications and permits a plus
* Familiarity with federal immunity and indemnity programs a plus

Important Note: In order to protect the health and safety of our employees, guests and their families, the Field Museum is requiring all employees to be fully vaccinated against COVID-19. Requests for exemptions from the vaccine will not be considered as given the nature of this position, we are unable to provide an accommodation for anyone who has not been vaccinated.

The Field Museum is an equal opportunity workplace and employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other protected class. We strive to create a working environment that is free of all forms of discrimination and one that promotes human dignity and mutual respect among all staff. We believe every member of our organization enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, to identify challenges, and to discover, design, and deliver solutions.

The Field Museum strives to ensure that our career website and recruiting process are accessible to all. If you are unable or limited in your ability to use or access our online application, or if you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to

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