Administrative Assistant - Department of Sociology and Anthropology
Position Details
Position Information
Working Title
Administrative Assistant - Department of Sociology and Anthropology
Position Number
4492
Posting Number
S2878
State Role Title
Administrative and Office Specialist III
Position Type
Classified
Position Status
Full Time
FLSA Status
Non-Exempt: Eligible for Overtime
College/Division
College of Arts and Letters
Department
100034 - Sociology and Anthropology
Pay Band
3
Pay Rate
Pay Range
Specify Range or Amount
$36,000 - $38,500
Is this a JMU Only position?
No
Is this a grant-funded position?
No
Is this a Conflict of Interest designated position?
No
Position Summary Information
General Information
The Department of Sociology & Anthropology at James Madison University is accepting applications for a full-time Administrative Assistant to support JMU's and the College of Arts and Letter's overriding vision by providing all the administrative and clerical support needed for the Sociology and Anthropology Department while serving as department office manager for 23 full time faculty and 2 part-time faculty and supervising 2 student assistants.
JMU offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support and enhance the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes James Madison University a great place to work!
Duties and Responsibilities
Primary Purpose of Position:
Provide for a well-organized office system.
Maintain appropriate documentation for all department records.
Assist in management of faculty searches and hiring.
Schedule and maintain classes.
Manage all department procurement.
Ensure that student assistants are well trained and led.
Maintain all fixed assets to include software and lab equipment.
Serve as building coordinator for Sheldon Hall.
Qualifications
Required:
Previous administrative experience in an office setting and an understanding of proper office management practices.
Significant experience with Windows and Microsoft Office (Word, Excel, Teams).
Ability to organize, prioritize and multi-task in a dynamic and fast paced environment.
Ability to take initiative and work independently or complete a variety of tasks with exceptional attention to detail and accuracy.
Ability to manage confidential and sensitive information.
Demonstrated ability to adapt and learn new systems.
Excellent time management skills and ability to work independently and proactively.
Excellent communication skills and demonstrated aptitude for working with diverse populations, including faculty, staff, students, and guests.
Effective written and oral communication skills and experience communicating with students and faculty.
Preferred:
Previous experience working in a higher education environment.
Knowledge of eVA, PeopleSoft (Student Administration, Finance, HR) AiM, Zoom, JobLink
High School diploma or equivalent.
Condition(s) of Employment
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
Posting Detail Information
Posting Date
09/22/2022
Beginning Review Date
09/30/2022
Closing Date
Open Until Filled
Yes
Proposed Starting Date
10/17/2022
EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Annual Security and Annual Fire Safety Report
Notice of Availability - Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
Minimum Reference(s) Required
3
Quick Link for Direct Access to Posting
https://joblink.jmu.edu/postings/12857
Additional Posting Information
Position Information
Working Title
Administrative Assistant - Department of Sociology and Anthropology
Position Number
4492
Posting Number
S2878
State Role Title
Administrative and Office Specialist III
Position Type
Classified
Position Status
Full Time
FLSA Status
Non-Exempt: Eligible for Overtime
College/Division
College of Arts and Letters
Department
100034 - Sociology and Anthropology
Pay Band
3
Pay Rate
Pay Range
Specify Range or Amount
$36,000 - $38,500
Is this a JMU Only position?
No
Is this a grant-funded position?
No
Is this a Conflict of Interest designated position?
No
Position Summary Information
General Information
The Department of Sociology & Anthropology at James Madison University is accepting applications for a full-time Administrative Assistant to support JMU's and the College of Arts and Letter's overriding vision by providing all the administrative and clerical support needed for the Sociology and Anthropology Department while serving as department office manager for 23 full time faculty and 2 part-time faculty and supervising 2 student assistants.
JMU offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support and enhance the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes James Madison University a great place to work!
Duties and Responsibilities
Primary Purpose of Position:
Provide for a well-organized office system.
Maintain appropriate documentation for all department records.
Assist in management of faculty searches and hiring.
Schedule and maintain classes.
Manage all department procurement.
Ensure that student assistants are well trained and led.
Maintain all fixed assets to include software and lab equipment.
Serve as building coordinator for Sheldon Hall.
Qualifications
Required:
Previous administrative experience in an office setting and an understanding of proper office management practices.
Significant experience with Windows and Microsoft Office (Word, Excel, Teams).
Ability to organize, prioritize and multi-task in a dynamic and fast paced environment.
Ability to take initiative and work independently or complete a variety of tasks with exceptional attention to detail and accuracy.
Ability to manage confidential and sensitive information.
Demonstrated ability to adapt and learn new systems.
Excellent time management skills and ability to work independently and proactively.
Excellent communication skills and demonstrated aptitude for working with diverse populations, including faculty, staff, students, and guests.
Effective written and oral communication skills and experience communicating with students and faculty.
Preferred:
Previous experience working in a higher education environment.
Knowledge of eVA, PeopleSoft (Student Administration, Finance, HR) AiM, Zoom, JobLink
High School diploma or equivalent.
Condition(s) of Employment
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
Posting Detail Information
Posting Date
09/22/2022
Beginning Review Date
09/30/2022
Closing Date
Open Until Filled
Yes
Proposed Starting Date
10/17/2022
EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Annual Security and Annual Fire Safety Report
Notice of Availability - Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
Minimum Reference(s) Required
3
Quick Link for Direct Access to Posting
https://joblink.jmu.edu/postings/12857
Additional Posting Information
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