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Image Management Coordinator

Winterthur Museum
Winterthur, Delaware
Closing date
Aug 25, 2022

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Position Type
Full Time
Museum Studies
Organization Type
Winterthur Museum, Garden & Library encompasses an unrivaled museum of American decorative arts in its mansion and galleries and a magnificent 60-acre naturalistic garden-all set on 1,000 gorgeous acres.

Winterthur employs a wide array of positions in the areas of curatorial, horticulture, education, conservation, library, maintenance, marketing, development, technology, and administration.

At Winterthur, employment is more than just work. The Winterthur employee is offered a unique and rewarding experience that is rich in culture and natural beauty. Winterthur considers its employees and volunteers to be among its greatest assets and welcomes applications from candidates who will contribute their specific skills to its mission "to inspire, enlighten, and delight all of its visitors while preserving and enhancing [Winterthur]" and also uphold its core values of agility, excellence, innovation, integrity, inclusion, and transparency.


Reporting to the Library Director, the full- time, benefits eligible Image Management Coordinator serves as the Winterthur Museum, Garden & Library's primary point of contact for rights and reproductions, licensing, permissions, and image requests. The IMC is responsible for overseeing policies, procedures, activities, and workflows involving the Museum's digital image assets, including fulfilling image requests for internal and external initiatives, managing rights and licensing agreements, coordinating the production of new photography, and organizing, describing, and maintaining the Museum's digital image assets.

  • Coordinates all rights, licensing, and reproduction requests for Winterthur's image collections, assisting Winterthur staff and external audiences with image requests for research, publications, exhibitions, web content, social media, merchandising, promotional and marketing projects, digital projects, and other needs.
  • Receives, processes, and ensures timely fulfillment of requests. Researches institutional assets to locate and/or recommend photography or digitization to meet client needs, produces licensing agreements and usage terms, and delivers files to requestors.
  • Conducts research on rights statuses and obtains image use permissions as needed. Provides image caption and credit lines for requested images.
  • Coordinates collections object movement and the production of new digital images with the staff photographer, registration, curatorial, conservation, and library staff.
  • Develops and/or updates guidelines, policies, procedures and workflows for image management including request forms, policy statements, and procedures for stakeholder access to digital assets.
  • Works collaboratively with library and information systems staff to develop and implement strategies for ensuring the preservation of and ongoing access to digital image assets. Processes, describes, organizes, and manages digital image assets according to industry best practices.
  • Provides training for WMGL staff on best practices related to creating, naming, and managing digital image assets.
  • Coordinates with external photographers on scheduling new photography. Executes appropriate Work for Hire contracts, ensuring the receipt of assets owed, appropriate metadata, and intellectual property rights.

  • Compensation: $50,000 - $55,000 annually

    Benefits: Including, but not limited to, medical, dental, and vision insurance; generous paid time off plan including 10 holidays, vacation, personal, sick time; 403b with employer match for eligible employees; discounts in the museum store and cafe; free general admission for you and your immediate family members.


    Minimum Experience: BA/BS or equivalent work experience with 3 years of digital image and/or digital asset management experience in a museum or library environment; knowledge of rights and reproductions processes.

    Preferred Experience: BA or BS in a subject area that complements Winterthur's collections (history, art history, anthropology, etc.) or MLIS with 5+ years of digital image and/or digital asset management experience in a museum or library environment; knowledge of rights and reproductions processes.

  • Excellent client relationship skills.
  • Knowledge of museum or library collection management.
  • Digital Image management and/or Digital Asset Management platform experience.
  • Demonstrated excellence in organizational and time management skills
  • Knowledge and experience with Rights and Reproductions processes
  • Creative and flexible thinker and collaborative problem-solver

  • Essential Functions:
  • Ability to work at a computer for up to 8 hours a day

  • Work Schedule: 35 hours per week, M-F

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