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Finance Manager

University of Colorado
Boulder County, Colorado
Closing date
Dec 19, 2021

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Position Type
Dean / Department Head
Full Time
Organization Type
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Finance Manager
Requisition Number:
Boulder, Colorado
Employment Type:
University Staff
Posting Close Date:
Date Posted:
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Job Summary
The Finance Manager is responsible for the overall fiscal operation and oversight in the Museum, including oversight of all HR matters, procurement, and grant administration. This position prepares and reviews financial reports and transactions, staff and faculty payroll and HCM management, and compilation and analysis of statistical information for budgeting and accounting administration. The position manages departmental budgetary and accounting matters, assists the Director with annual budget development and implementation, and trainings other employees as needed. The Financial Manager is the administrator for all contracts and grants within the Museum and works with campus partners to ensure compliance with all state and federal fiscal rules.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The CU Museum of Natural History fosters exploration and appreciation of the natural environment and human cultures through research, teaching, and community outreach. We provide academic training for graduate students in Museum and Field Studies; build, conserve, and interpret research collections; and offer exhibits and educational programs for the University and the public.
Founded in 1902, the Museum employs more than fifty faculty and staff as curators, collection managers, public program specialists, designers, instructors, and administrators. The Museum maintains collections in all fields of natural history as well as human history. The Museum is divided into sections, which administer specific parts of the collections: Anthropology (Archaeological and Ethnological materials), Botany (Plant collections), Entomology (Insect collections), Paleontology (Fossils and associated materials), and Invertebrate Zoology (Invertebrates other than insects) and Vertebrate Zoology.
The Museum's collection has grown from a handful of objects to nearly five million. The CU Museum of Natural History has the largest natural history collection in the Rocky Mountain region. The museum was first accredited in 2003 and received re-accreditation from the American Association of Museums in 2019, an achievement earned by less than 5% of museums in the U.S.
The Museum has five exhibition galleries where visitors can explore natural and human history through engaging and interactive displays. Our youngest visitors enjoy Family Corners where everything is hands-on.
What Your Key Responsibilities Will Be
Manager, Financial and Budget Operations:
- Fund Manager for Sources/Uses of Budgets, Cash, Contract/Grant and Gift funds. Demonstrates strong knowledge of accounting and budgeting across all funds; foreseeing challenges.
- Preparation of annual budgets and provide strategic budget planning.
- Facilitates and reconciles financial records throughout the year and conducts all fiscal year-end activities; Meets with and provides Director budget analyses.
- Produce monthly reports, assuring accuracy in posting of revenues and expenses; Directs periodic review of all financial statements with designated fiscal staff and Pls.
- Organization Fiscal Manager; Responsible for new unit setups, JE, BJE, cash transfers, accounting integrity, timeliness, compliance with campus policy, procedure, practices; audits response, and organization chart updates.
- Manage and evaluate faculty start-up accounts, ensuring that they are funded according to the terms of their agreements and are being spent appropriately.
- Create, execute, and evaluate improved processes and procedures to meet the departmental needs with the ever changing University systems.
- Work cooperatively with other offices and departments on campus (RIO, OCG, CCO, CUF, PSC, Budgeting and Finance Planning.)
Accounting, Procurement, Cash Manager:
- Purchasing goods and services as needed. Provides review and approval for purchases and invoices, as well as appropriate preparation of PO, SPO, Sole Source, SOW, and Subawards while assuring conformance of rules and regulations.
- Oversee preparation of procurement card, travel card, and reimbursement expense report in compliance with Federal, State, University, and Department policies. Review documentation for accuracy and proper authorization.
- Oversee funding and budget allocations for departmental operational and travel expenses.
- Financial Analysis: CU and CUF financial reporting and reviews, variance analysis, other financial project research and analysis; organizational databank (financial statement, key measures)
- Trains other accounting staff and Museum faculty/staff in accounting practices, reporting, and analysis
- Communicates relevant campus/state/accounting principles, policies, procedures, and practices to staff.
Department Grant/Contract Administrator:
- Assist PI with development of contract and grant budgets, cost share, waivers and other submission documents; aids in development of departmental service agreements, and work with OCG, CCO, campus Accounting and Pls to set up, monitor, report, and close awards.
- Allocate staff actuals/budget to cost shares, subawards, and participant costs
- Review and ensure expenses for allowability, allocability, and reasonableness and are appropriately documented.
- Assists staff in routine review of projects, commitments, budget remaining; Advise faculty members/PIs when expenditures and/or encumbrances differ from planned budgets and propose solutions to assist faculty in managing these accounts.
- Aids in NCE and assist with audit requests by OCG and CCO.
Personnel and Payroll Manager:
- Act as the department Personnel Liaison and Recruitment Liaison supporting searches, hires, offer letters, addendum, assist with J-1 documentation, funding, moving, new hire orientation, system access for non-student populations: faculty, instructors, research faculty, graduate assistants, university and classified staff; records management (e and paper files) with assistance from the Accounting Technician.
- Primary department payroll liaison for monthly employees and acts as backup payroll liaison for biweekly employees
- Manage payroll distribution for all staff. Process changes to funding sources as requested. Process Summer Salary/curation pay for faculty members and ensure Summer Salary in loaded in HCM.
- Manage staff positions (position updates, end of appointment, and leave payouts)
- Department point of contact regarding benefits, leave, FMLA, Workers Comp, and appointment changes, position updates.
- Monitor and assist with all staff annual merit review cycles.
- Run monthly Payroll Register and Suspense Reports to ensure staff are paid correctly. Work with Payroll Office to correct any payroll discrepancies and initiate any necessary PETs.
Special Projects and other duties as assigned:
- Organize and/or participates in Museum projects requiring financial basis, analysis, and recommendations.
- Respond to budget analysis and report requests from Director, RIO, Outreach, and Budgeting and Finance Planning office.
- Administration of the Museum's Student Research Award program.
- Work with the MFS Program Director in creating annual graduate student funding packages.
- Supervision over Museum's Accounting Technician III.
- Provide customer service to Museum's faculty/staff/students - answer questions; research and resolve issues.
What You Should Know
All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement ( . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
What We Can Offer
The salary range for this position is $60,000-$70,000.
The University of Colorado offers excellent benefits ( , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder ( .
Be Statements
Be ambitious. Be informed. Be Boulder.
What We Require
- Bachelor's degree from an accredited institution in business, finance, accounting or related field.
- An equivalent combination of education and experience may substitute on a year for year basis.
- Two to three years of professional accounting experience or related work.
What You Will Need
- Ability to prioritize and complete a variety of tasks.
- Ability to work independently as well as collaboratively with a team.
- Provide exceptional customer service.
What We Would Like You To Have
- Experience working in higher education.
- Familiarity with the University of Colorado Boulder policies and procedures regarding procurement, payroll, CUF, and sponsored projects.
- Experience in accounting, finance, and/or business administration in a complex environment that includes budgetary responsibilities.
- Experience working with CU's HCM and m-Fin systems.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by December 15, 2021 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs ( .
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email:
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
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