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Office Assistant

Employer
University of Utah
Location
Salt Lake City, Utah
Closing date
Oct 27, 2021

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Position Type
Other
Hours
Full Time
Organization Type
Academic
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Announcement

Open Date 05/14/2018 Requisition Number PRN08081N Job Title Office Assistant Working Title Office Assistant - Work Study Job Grade B FLSA Code Nonexempt Patient Sensitive Job Code? Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary Is this a work study job? Yes VP Area Academic Affairs Department 00132 - Anthropology Department Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 9.62 to 17.31 Close Date Job Summary

Greets and assists visitors in person or over the telephone. Provides general office support.

Responsibilities

1. Receives, greets and directs visitors to appropriate person or office.

2. Answers telephones, providing assistance and directing customers to the correct person or office.

3. Processes and distributes mail.

4. Creates and maintains files.

5. Schedules appointments and arranges for meetings.

6. Answers questions about the organization and associated activities.

7. Assists with word processing, data entry and internet searches.

8. Maintains office equipment; arranges for service calls as needed.

9. Moving and packing artifacts and bone collections.

10. Scanning and copying

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences Special Instructions Summary Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans' preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: oeo@umail.utah.edu.

The University is a participating employer with Utah Retirement Systems ("URS"). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University's Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * Do you have a High School Diploma, GED, or equivalency?
* Yes
* No

* * Do you have one or more year(s) of full-time customer service experience or equivalency?
* Yes
* No

* Do you have previous work experience in a college/university environment?
* Yes
* No

* * Are you a current University of Utah student?
* Yes
* No

* Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
* Basic
* Intermediate
* Advanced

* Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.
* No
* Yes

* Have you read and do you agree to follow the work-study information and policy as stated in the Student Work-Study Handbook found on the Financial Aid and Scholarships website? (https://financialaid.utah.edu/types-of-aid/work-study/students/) If no, do not submit this application.
* No
* Yes

Applicant Documents

Required Documents

* Resume

Optional Documents

* Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call 801.581.2169
* Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

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