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Program Specialist II - CFC with Vaccines Coordinator

SDSU Research Foundation
La Mesa, California
Closing date
Sep 28, 2021

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Position Type
Full Time
Organization Type
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This position closes on Sunday 9/26 at 4pm

The Communities Fighting COVID! with Vaccines project, funded by the US Health Resources and Services Administration, aims to improve vaccine uptake in San Diego County Latino/Latinx and Black/African American residents using a community health worker (CHW) model. As lay members of the community, CHWs are trusted to provide health information to members of their community. This includes identifying opportunities for education, providing informal counseling and guidance on health, and promoting positive health messages.

Under the direction of the IPH Director, CFC! with Vaccines Coordinator will support a Community Health Worker (CHW) Lead, a Youth Engagement Lead, and 11 FTEs of CHWs and a TBD number of volunteers. The CFC! with Vaccines Coordinator will be responsible for;

Oversight and administration of CFC! with Vaccines, including coordination with HRSA; assist Leads with training CHWs and volunteers on their roles and responsibilities; overseeing the use of web-based applications and ensuring all users are appropriately trained on data collection; identifying and coordinating opportunities for community presentations and events; maintaining a referral and resource guide to support community members; maintenance and compliance with IRB protocols; approval of social media and messaging created by CHWs; assisting with the preparation of peer-reviewed publications; convening and leading SD COVERED, the community advisory board for this project; leading weekly investigator meetings; assessing and addressing CHW needs and wellness; collaborating with management staff of sister programs as appropriate for staffing needs; and other duties as assigned.

The CFC! with Vaccines Coordinator is responsible for but not limited to:

Supervision and oversight of Community Health Workers and volunteers (65%)
  • Train new hires on their role as Community Health Workers and the operations of the CFC! with Vaccines project
  • Assist with the supervision of project volunteers and Community Health Workers
  • Maintain responsibility for distribution and staffing of events
  • Coordinate and communicate scheduling of above-named personnel
  • Facilitate weekly Investigator meetings, weekly staff meetings, and monthly community advisory board meetings
  • Ensure Community Health Workers follow best practices and all appropriate guidance on COVID-19
  • Conduct auditing of workflow as needed
  • Manage data collection-related issues, updates, and concerns

Project Oversight and Administration (25%)
  • Assist in program development and modifications
  • Assist with the creation and maintenance of all policies, procedures, and protocols
  • Create and maintain appropriate staff trainings
  • Assist with data collection tools, incident reports, IRB protocols, PPE distribution, supplies distribution, etc.
  • Assist with implementation of evaluation and quality assurance procedures
  • Supervise the development and distribution of handouts, informational packets and other materials for CHWs
  • Maintain responsibility for escalation of issues in the field
  • Identify areas of improvement and develop action plans to address program deficiencies
  • Craft monthly HRSA progress reports
  • Liaise between HRSA and team
  • Provide final approval for all social media and handouts created by CHWs and volunteers
  • Communicate between CHWs, Leads, support staff, and leadership
  • Secure language translation services when applicable
  • Manage all records related to the above events to ensure accurate accounting records.

Other Duties and Responsibilities as Assigned (10%)
  • Prepare and track travel vouchers, expense reimbursements, vendor invoices, purchase orders/requisitions, change order requests, etc. for staff and faculty
  • Assist with hiring and onboarding of CHWs and volunteers
  • Review and process all employee timesheets
  • Track, order and maintain all supplies, as well as expenditures for these items
  • Obtain appropriate written authorization for expenditures
  • Proofread and edit reports and other written material as needed

Minimum Knowledge, Skills, & Ablities
  • Comprehensive knowledge of public health issues
  • Knowledge of research methods
  • Ability to design and create effective promotional and other materials
  • Demonstrate a high level of cross-cultural sensitivity
  • Effective supervisory skills with staff and student volunteers
  • Ability to communicate effectively, both orally and in writing
  • Sound foundation in English grammar, spelling, and punctuation
  • Ability to exercise sound independent judgment within general policy and program guidelines
  • Ability to identify and effectively solve complex problems
  • Ability to concurrently work on a variety of tasks
  • Ability to establish timelines and meet deadlines
  • Advanced experience with Microsoft Word, Excel, and PowerPoint and G Suite
  • Ability to understand standard office procedures
  • Ability to work evenings and weekends as needed
  • Understand and follow posted work rules and procedures
  • Highly detail oriented
  • Work well within a diverse team
  • Demonstrate a high degree of initiative and flexibility
  • Able to communicate effectively in a positive and professional manner
  • Able to prioritize activities under tight deadlines
  • Possess analytical skills
  • Ability to exhibit a professional, positive attitude and work ethic
  • Outstanding interpersonal and teamwork skills; collegial; energetic; and able to develop productive relationships with colleagues, direct reports, stakeholders, sponsors, and contractors


  • Bachelor's degree in health science, public health, sociology, psychology, business administration, or similar field is required
  • Master's degree in health, anthropology, or social work-related field is strongly preferred


  • Four years of progressively responsible experience in technical or administrative assignments, two years of which would be at the Program Specialist level.

Preferred Qualifications
  • Experience as a member of a research project team is strongly preferred
  • Thorough understanding of public health and infectious disease
  • Experience in supervisory and leadership roles
  • Strong working knowledge of San Diego County systems, organizations, programs, and resources
  • The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation

San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
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