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Assistant Director of Academic Administration (7716U) 22306

University of California, Berkeley
San Francisco, California
Closing date
Oct 12, 2021

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Position Type
Dean / Department Head
Organization Type
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*Assistant Director of Academic Administration (7716U) 22306*
About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our [Guiding Values and Principles](, our [Principles of Community](, and [our Strategic Plan]([.](

Application Review Date

The First Review Date for this job is: August 24, 2021

Departmental Overview

The Division of Social Sciences in the College of Letters & Science is the largest of Berkeley's academic divisions, with an annual budget of approximately $130M, approximately 280 permanent faculty FTE and undergraduate enrollment which averages over 31,000 per semester. It is also among Berkeley's most heterogeneous divisions, with faculty studying every dimension of the human experience. Its academic departments include African American Studies, Anthropology, Demography, Economics, Ethnic Studies, Geography, Gender and Women's Studies, History, Linguistics, Political Science, Psychology and Sociology. The Division of Social Sciences is also home to the Interdisciplinary Social Science Programs, the Social Science Matrix, D-Lab, and several related research units.


* Makes recommendations to deans that affect the strategic direction of the organization. Provides an in-depth review and analysis of academic personnel cases submitted to the Dean, with an emphasis on senate titles. Analyzes merit and promotion cases, faculty retentions, searches and other faculty issues within the College and provides recommendations and analytical material to the Assistant Dean of Academic Personnel, CAO, Associate Deans, and Dean. Prepares extensive background information for senate appointments, merits, promotions, retentions and other senate actions; independently drafts Dean's letters for ladder-rank academic personnel cases and requests by applying a breadth of knowledge of multiple disciplinary areas.
* Reviews cases, drafts Dean's letters for non-senate personnel actions, leave requests, recall appointments, affiliations, endowed chairs, and other miscellaneous requests. Counsels senate, non-senate faculty, and other academic employees concerning complex and / or particularly sensitive work-related or career-related problems.
* Provides advice to deans and recommends strategies for addressing sensitive situations involving academic appointees and / or requesting exceptions to policy. Identifies and utilizes precedent-setting situations to recommend new organizational procedures and practices. Devises solutions to unusual requests from academic departments on academic personnel issues. Performs and/or oversees special projects involving a broad range of College issues including academic planning and academic personnel administration. Conducts investigations into complaints involving academic appointees; provides feedback to management and makes strategic recommendations Serves as an advisor to the Dean, department chairs, department staff, Berkeley Regional Services, and faculty regarding academic personnel administration. Functions as technical expert to other college academic personnel professionals, advising and coordinating processes and procedures for a variety of units within the Division. Serves as Division liaison to key campus office staff (Academic Personnel Office, Office for Faculty Equity and Welfare, other dean's offices, other UC campus departments) that oversee academic personnel administration. Represents the Division in informal and formal complaint resolutions processes. Other duties related to academic personnel as assigned.

Required Qualifications

* Exceptional written communication skills to address complex issues and present succinct, nuanced analyses. Excellent correspondence skills to communicate diplomatically with all levels of the community and ability to communicate effectively with diverse audiences.
* Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
* Advanced knowledge of, or can quickly learn, systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration. Advanced knowledge of, or can quickly learn, organization and college goals, priorities and values and the legal and human implications of decisions. Requires advanced ability to apply / interpret systemwide, organization and college policies and procedures which govern academic HR.
* Ability to apply/interpret campus policies and procedures that govern academic personnel, including specialized procedures that apply to interdisciplinary initiatives. Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.
* Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
* Ability to use high-level discretion and maintain a high level of confidentiality. Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as external constituencies.
* Excellent critical and innovative thinking to address complex issues and present nuanced analyses. Strong service orientation, attention to detail, and ability to follow-up on issues. Ability to multi-task and prioritize work with demanding time-frames.
* Demonstrated initiative, tact and planning skills.
* Demonstrated strong analytical and computer skills to create reports, conduct analysis and develop recommendations.
* Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

* Advanced knowledge of, or can quickly learn, UC academic merit and recruitment policies, procedures, and practices.
* Knowledge of, or can quickly learn, system wide and campus policies, procedures and practices that govern academic HR administration.
* Experience with UC Path, AP Bears, AP Recruit and.or comparable systems.

Salary & Benefits

This is a monthly paid (exempt) position. Salary will be commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:


How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see:

*To apply, visit [](*

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