Undergraduate Advisor and Department Administrator

Undergraduate Advisor and Department Administrator

Location: Santa Cruz
Job ID: 22740

Notifications

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for all faculty, staff, academic appointees, and students accessing facilities at any UC campus this fall. Employees and students can submit proof of vaccination online or request an exemption.

UCSC Statement
UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.

Initial Review Date (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

Initial Review Date (IRD): 09-08-2021

Dept Marketing Statement
Launched in 2014 as an undergraduate program, Critical Race and Ethnic Studies (CRES) reached departmental status in 2021. CRES offers a study of the dynamic power relations resulting from the cultural and institutional productions of the idea of "race" on a local, national, and global scale. At the undergraduate level, the department offers a Bachelor of Arts degree in CRES, a minor in Black Studies, and a 4+1 Masters and credential pathway with Education. The department offers a Designated Emphasis at the graduate level. CRES is the fastest-growing major within the Humanities and currently serves over 130 students. Faculty from across the campus have contributed significantly to conversations in critical race and ethnic studies for decades, with nationally renowned faculty from Anthropology; Education; Feminist Studies; Film and Digital Media; History; History of Art and Visual Culture; History of Consciousness; Latin American and Latino Studies; Linguistics; Literature; Music; Performance, Play, and Design; Politics; Psychology; and Sociology contributing to the curriculum.

The CRES Department is the site of dynamic research initiatives. CRES houses the Critical Ethnic Studies Journal, the flagship journal in the field. CRES also administers the Center for Racial Justice (CRJ), which was established in 2019 and serves as a vital hub for dialogue and research on race and racial justice, The CRJ offers events and conferences (including a Summer Institute), political education, and funding opportunities for students invested in racial justice.

For more information, please visit: https://cres.ucsc.edu/

Position Summary

Applies professional concepts to independently provide prescriptive advice on academic policies and procedures for an academic department / college / school, including major and minor requirements, and all aspects of course requirements for degree or program completion. Receives assistance on more complex issues.

Under the direction of the Critical Race and Ethnic Studies Department Manager, the Undergraduate Advisor and Department Administrator provides academic advising for the Bachelor of Arts and minor(s) in the Critical Race and Ethnic Studies (CRES) department. Supports the CRES office, which in turn supports the above-mentioned department, in the areas of general administration and undergraduate program support. Works closely with and under the supervision of the Center for Racial Justice (CRJ) director/co-directors to provide administrative support to the center.

Pay, Benefits, & Work Schedule
Salary Information: $23.95 - $28.74/Hourly. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full

Schedule Information:
Full-time
100% weekly
40 hours weekly
Mon-Fri
Day Shift

Employee Classification: Career Appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: None

Job Code: STDT ACAD ADVISOR 2 [4544]

Job Duties
60% - Academic Advising

Applies professional concepts to independently provide prescriptive advice and assistance to students on academic and degree progress and major requirements for the department. Assists students in determining a major, alternative academic options, scheduling conflicts, and similar issues. Monitors and evaluates students' completion of academic requirements. Applies articulated courses to program / degree requirements and certifies degree completion. Advises on moderately complex issues such as multiple degrees, or withdrawal from the University.

Assists with and participates in student orientations, co-curricular programming, and the senior celebration.

Identifies student needs for programs and services. Refers students to non-academic resources as appropriate.

Provides information to students on programs with special, clearly articulated eligibility requirements such as honors programs, awards, fellowships, scholarships, and advanced level courses.

Advises department on scheduling needs for student course progression and requirements completion. Communicates and exchanges information with other units of the organization and makes referrals to help students with their academic program (e.g., health service, disabled students program, Colleges, transfer center, academic departments, graduate division)

30% - Center for Racial Justice

Oversees event logistics for the center, including guest relations, meal arrangements, travel planing and associated financial transactions for events and other activities for CJR.

Promotes events across multiple platforms, including the website.

Arranges, attends and supports planning meetings, including Steering Committee meetings. Serves as a liaison for CRES and CRJ. May attend faculty meetings to report on CRJ activities to the CRES staff and faculty.

May supervise student employees. Recruits, hires, trains, and evaluates performance. Assigns duties, establishes priorities, and manages workflow.

10% - Administrative Support

Provides administrative support to the Department Chair, Manager, and Assistant Manager.

Plans and executes events (ex. receptions, colloquia, alumni outreach) within budget limits and oversees associated financial transactions.

Oversees department communications, records, equipment and inventory.

Maintains websites.

Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training.
Basic knowledge of advising and counseling techniques.
Skills in judgment and decision-making, problem solving.
Abilities in problem identification, reasoning, ability to develop original idea to solve problems.
Strong written and verbal communication skills, including active listening.
Ability to multi-task.
Cultural competency and sensitivity to work with diverse stakeholders.
Professional demeanor and discretion with sensitive and confidential matters.
Excellent organizational skills.
Ability to work collaboratively under supervision as well as independently.
Experience in a computerized environment, including demonstrated ability to work with databases, spreadsheets, and systems.

Preferred Qualifications
Knowledge of departmental courses and majors.
Knowledge of departmental policies, procedures, and requirements.
Knowledge of FERPA and related student service policies.

Special Conditions
Selected candidate will be required to pass a pre-employment criminal history background check.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

Safety Statement
All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

How to Apply
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=22740&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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