Business Support Specialist II (2 positions available)

Employer
UMSL
Location
St. Louis
Posted
Jun 11, 2021
Closes
Jun 15, 2021
Ref
2207300431
Position Type
Other
Hours
Full Time
Organization Type
Business
Hiring Department
College of Arts & Sciences
Please be aware that this position may be filled through a direct intra-college promotion. Qualified applicants who currently work in the college may be given preferential consideration.
The College of Arts & Sciences seeks two enthusiastic, detail-oriented Business Support Specialist IIs to provide essential business and office support that includes a broad range of responsibilities for a proximity-based work center comprised of one or more academic departments within the College. Requires a positive, responsible, proactive individual with strong interpersonal skills. Position reports to the Senior Business Specialist within each respective Center and may also work directly with the Business Manager.
Two positions exist, with one in each Center below. Applicants should feel free to indicate which Center they prefer in the cover letter, although final decisions will be made by the selection committees.
Lucas Hall: Communication & Media, Philosophy, English, History, Sociology, Anthropology, Languages
Sciences: Biology, Chemistry, Physics & Astronomy, Psychological Sciences, Joint Engineering
Application Deadline
May 31, 2021
Application Instructions
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
For questions about the application process , please call (314) 516-5805. If you are experiencing technical problems, please email pshrsupport@umsystem.edu .
Job Description
Assist the Department Chairs, Senior Business Specialist and Business Manager in business or fiscal administration for the departments
Provide support in the processing, documentation and monitoring of unit budgets, funding, grants, contracts, payroll, employment, travel, billing and/or purchasing
May independently or under the guidance of campus finance professionals establish internal accounts and recordkeeping systems, and establish needed accounting support via campus-wide information systems
Oversee and/or perform a range of diverse administrative activities for the department; serve as a central liaison with other departments in the resolution of a variety of day-to-day matters concerning the units
Perform varied, advanced secretarial and administrative work unique to the departments requiring initiative and independent judgment
May provide oversight of tasks and/or support to departmental chairs (e.g., typing, calendar management, office reception, event planning and writing original correspondence)
Coordinate the documentation and processing of routine payroll actions, in accordance with University policy
Review actions for budget impact, authorization and compliance with campus policy
Bring variances to unit management's attention for authorization or modification
Ensure proper coding of payroll and finance functions for campus information systems and reporting
Serve as a source of general information for students, faculty and staff of UMSL and the Department
Coordinate tasks related to recruitment, retention, and alumni relations
May informally oversee and offer help to other support staff as well as student employees
Other duties as assigned
Minimum Qualifications
An associate's degree and at least 2 years of experience (or an equivalent combination of education, training and experience).
Preferred Qualifications
Proficient in Microsoft Office (Outlook, Excel, Word, etc) and PeopleSoft FIN and HRPRD applications (or comparable industry application)
Excellent oral and written communications skills
Strong collaborative, interpersonal, and conflict resolution skills
Goal oriented and ability to manage multiple tasks simultaneously
Exceptional attention to detail and demonstrated problem solving skills
Comments
Benefit Summary
The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, vacation and sick time accrual, four personal days per year, tuition assistance for employees and their dependents, pension and employee and dependent life insurance.